AP/Payroll Associate - Fort Collins, CO

Summary:

Primarily responsible for all phases of accounts payable processing including completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.  This position enables the company to run smoothly by keeping accurate records of the company’s expenses and maintaining good supplier relationships.  In addition, this position will be responsible for any ad-hoc financial reports and analyses requested by management.    

Essential Duties and Responsibilities:

• Process weekly payroll in automated payroll system within required timeframe parameters, balance all hours and deductions for each payroll.
• Assures that all payroll earnings, deductions, and PTO follow company policies.
• Prepare all weekly payroll reports including payroll registers, direct deposit upload, check registers, etc.
• Prepare month end payroll reports for accounting department.

• Audit invoices to verify accuracy and proper approvals according to expenditure policy to receiving report and purchase order using system automated 3-way match.
• Verify terms and process invoices in timely manner to ensure compliance with terms to take advantage of discounts and ensure good vendor relations. 
• Respond timely to vendor inquiries, maintain good vendor relations and solve problems as necessary.
• Update and maintain supplier database.  Set up vendors; maintain address, contact, and 1099 information in system.
• Post wire activity to vendor accounts.
• Manage Concur and related reporting.
• Manage and reconcile receipt verification and expense processing for company credit card statements.
• Ensure travel reimbursements comply with company policy and IRS guidelines.
• Research and resolve discrepancies including creating debit memos for various adjustments.

·         Assist with internal/external audits.

• Ensure proper indexing, filing and storage of invoices, checks, wires, and related correspondence for reference and audit purposes in our imaging system.
• Work across functional boundaries to meet internal and external customer requirements.
• Understand and apply use tax to invoices where applicable.
• Month end review of monthly invoices to assist with a/p accrual calculation.
• Other duties as assigned.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or GED equivalent and 2 years (of full cycle Accounts Payable )(Accounts Receivable/Credit and collections); completion of some college coursework or Associates Degree preferred and a general knowledge of accounting procedures and principles.  MS Office suite skills required.  Typing/keyboard/10 key by touch.  Independent worker with strong organizational skills.  Must be able to prioritize heavy work load.  Dynamics AX experience a plus. 

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.  Ability to write routine reports and correspondence.

Mathematical Skills:

Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to work with mathematical concepts such as probability and statistical inference.

Reasoning Ability:

Ability to solve practical problems and interpret a variety of instructions furnished in written, oral, diagram or virtual on-line classroom.  Problem analysis and resolution at both a strategic and functional level. 

Other Skills and Abilities:

The ability to organize and manage multiple priorities.  The ability to work independently, possess excellent analytical skills and enjoy detail-oriented work.  Excellent PC/system skills.  Proficient in MS Office suite.  Excellent interpersonal and communication skills.  Strong organizational skills.  Good business sense.  Maintain strict confidentiality at all times.  Must be able to process a high volume of invoices with accuracy according to established daily, weekly or monthly timeframes.

Physical Demands:

While performing the duties of this job, the employee is frequently required to stand, walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear.  The employee must regularly lift up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

While performing the duties of this job, the employee is frequently exposed to moving mechanical machines and occasionally exposed to dust, debris or airborne particles, risk of electrical shock and vibration.  The noise level in the work environment is usually low to moderate.   Business casual dress.